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A Final Mile Company

Accounts Receivable & Accounts Payable (AR/AP) Specialist

Job Description

Position Title: Accounts Receivable & Accounts Payable (AR/AP) Specialist
Reports to: Administrative Support Center (ASC) Manager
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Position Summary:

The AR/AP Specialist is responsible for processing invoices for several locations, as well as processing payment to contractors for services provided. Responsibilities will include verifying and reconciling data for reports received by the locations in order to provide accurate invoices, settlement reports and benchmarks. Other responsibilities will include entry of payment and charges in excel pre-formulated spreadsheet and maintaining filing.
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Duties/Responsibilities:

• Verify and reconcile reports completed /provided by the location for accuracy
• Provide designated client and locations billing invoices and business partners settlement reports timely and with accuracy; ensuring the balances are in line with ASC department parameters and are reconciled with the accounting reports
• Enter on settlement reports debits/credits applicable for each week from weekly reports/invoices
• Communicate internally with Directors, Area Managers, Field personnel, externally with client representatives, and business partners, as required
• Provide training as needed to the Field for department processes to be followed
• Apply policies, procedures and other documentation provided
• Obtain approval on exception payments from the Directors in order to process
Meet Department goals:
o Provide AR Invoices, Settlement Reports & Benchmarks with Accuracy: (90%-96.9%= meets expectations, 97%-100%= exceeds expectations, less than 89%= below expectations)
o Provide Invoices, Settlement Reports & Benchmarks On Time: (90%-96.9%= meets expectations, 97%-100%= exceeds expectations, 89% or < = below expectations)
o Initial and/or add notes to the weekly sharable reports (90%-96.9%= meets expectations, 97%-100%= exceeds expectations, less than 89%= below expectations)
o GL Reconciliation for Balance Sheet Account based on report provided by Accounting (90%-96.9%= meets expectations, 97%-100%= exceeds expectations, less than 89%= below expectations)
o Process Improvement: (90%-96.9%= meets expectations, 97%-100%= exceeds expectations, less than 89%= below expectations)
• Perform other duties as required.
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Skills:

• Proficient in Microsoft Office (Word, Outlook, with an emphasis in Excel )
• Knowledge of both Accounts Payable and Accounts Receivable
• Adaptable and resilient
• The ability to think analytically and solve problems proactively
• Must have strong organizational skills
• A self-starter with the aptitude to communicate effectively
• Strong communication with the Department’s Manager & Team Leader

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